HOA & Condominium Association Corporate Kit, Minute Book & Seal
Quick Answer
Associations must keep official records available to owners. A non-profit corporate kit organizes articles, declaration, bylaws, minutes and rosters in one binder with an association seal. From $76.95 (advertised reference).
Statutory Snapshot
- Florida condo
- Fla. Stat. § 718.111(12)
- Florida HOA
- Fla. Stat. § 720.303(4)
- California
- Davis-Stirling Act, Civ. Code § 5200
- Texas
- Tex. Prop. Code Ch. 209
- New York
- N-PCL / BCL
HOA & Condo Statutory Official Records Checklist
| Record | Where filed | Kit section | Notes |
|---|---|---|---|
| Articles of Incorporation | Secretary of State | Articles tab | Certified copy |
| Recorded Declaration / CC&Rs | County recorder | Declaration tab | Include amendments |
| Bylaws | Association | Bylaws tab | Board-adopted |
| Board & annual meeting minutes | Association | Minutes tab | Owner-inspectable |
| Membership roster & non-stock certificates | Association | Roster tab | Lot/unit owners |
| Association seal | Association | Seal | Embossed impressions |
Corp USA prices shown are advertised reference prices; your selected options and checkout show the current price. Competitor prices are published reference ranges and may change.
Association Records Action Checklist
- Gather articles and recorded declaration.
- Order the Non-Profit Kit with membership certificates.
- Label tabs per official record category.
- File minutes after every board meeting.
- Respond to owner inspection requests within statutory deadlines.
Statutory Traps to Avoid
Universal 3-Ring Binder, Certificate & Embossing Seal Fitment Compatibility (Blumberg Black Beauty®, Ex Libris®, CorpKit® & GOES®)
| Component / Refill Type | Corp USA Standard Specification | Compatible Legacy Binders & Systems | Law Firm / Paralegal Reorder Notes |
|---|---|---|---|
| 3-Ring Minute Book Punching | 8.5" × 11" sheet size with standard 4.25" (4-1/4") center-to-center 3-hole spacing | Directly fits Blumberg Black Beauty®, Ex Libris®, Green Beauty®, Esquire®, CorpKit® and GOES® 3-ring corporate & LLC binders | Drop-in replacement for minute paper, bylaws/operating agreements and transfer ledgers. |
| Stock, LLC, LP & Non-Profit Certificates | 11" × 8.5" 24-lb watermarked security paper with perforated 3-hole punched stub (Eagle & Dwight Jackson DW3 borders) | Compatible with GOES®, Blumberg® and CorpKit® 3-ring ledger systems | Custom-printed packs of 20 ($56.00), Dwight Jackson ($70.00), blank ($40.00) or instant PDF ($29.97). |
| Corporate & LLC Embossing Seal Dies | 1-5/8" (41mm) diameter precision-engraved steel/brass die with 1-3/4" throat reach | Matches standard 2" gold-foil wafer seal circles on Blumberg®, GOES®, Dwight Jackson® and CorpKit® certificates | Crisp tactile impression on 20-lb to 28-lb bond and cotton paper. |
| Binder & Matching Dust-Proof Slipcase | 1-1/4" heavy-duty D-ring (~290-page capacity), turned-edge leatherette or vinyl in Black or Burgundy | Matches shelf height and spine profile of standard law-firm minute book libraries | Standalone Binder & Slipcase ($43.00) or full kit ($76.95+ advertised reference; checkout shows current price). |
Trademarks belong to their respective owners and are used only to describe fitment compatibility. Corp USA is not affiliated with these brands.
Order in Minutes — Ships Same Day Before 3:00 PM ET
Frequently Asked Questions
Do HOAs issue stock?
Most are non-stock corporations; membership certificates or rosters record lot/unit owners.
Is a seal required?
No state requires one, but some recipients request embossed documents.
Can property managers order multiple kits?
Yes — volume pricing applies to multi-kit orders.
When does it ship?
Same-day shipping before 3:00 PM ET weekdays from New Smyrna Beach, FL.
Statutory references are informational, not legal advice. Corp USA is a private records supplier, not a law firm or state agency; confirm current requirements with your attorney or the responsible state office.